AI-powered systems for academies and service businesses
We build registration systems, booking tools, AI assistants, lead dashboards, and smart workflows that help businesses save time and get more clients.
- AI assistant
- 24/7
- for every lead
- 1 place
- to launch
- Days
AI assistant
for every lead
to launch
Total leads
0
New this week
17
Registrations
0
| Lead | Type | Status |
|---|---|---|
| Sarah M. | Music school | New |
| Downtown Clinic | Clinic | Contacted |
| Coach Ali | Sports academy | Qualified |
| Bright Tutors | Tutoring | New |
The problem
Most small businesses still run on manual work
Academies and service businesses lose time — and leads — managing everything by hand. The information exists, but it's scattered and nothing follows up automatically.
- Leads scattered across WhatsApp, Instagram DMs and email
- Registrations and bookings tracked manually in Excel
- The same customer questions answered over and over
- No clear view of who to follow up with — or when
- One place to collect every lead and registration
- Forms and bookings that flow straight into a database
- An AI assistant that answers and captures leads 24/7
- A simple dashboard with statuses, notes and follow-ups
The solution
Simple AI-powered systems that organize the work
We build practical tools that capture leads, take registrations, answer customers, and keep everything in one organized dashboard — without overcomplicating your business.
0%
Of your leads captured in one organized place
0/7
AI assistant answering and capturing leads
0 days
Typical timeline from kickoff to a live system
$0
Ongoing AI cost by default — you own the system
What we build
Systems that save time and get more clients
Five core systems, mixed and matched to fit your business.
Academy Registration Systems
Stop losing students in WhatsApp and spreadsheets.
Online student registration, trial-class booking, and a clean parent/student database — with automatic notifications and an admin dashboard.
- Student registration forms
- Trial class booking
- Parent / student database
- WhatsApp / email notifications
AI Customer Assistants
Answer customers and capture leads 24/7.
An assistant trained on your business that answers common questions, captures leads, and routes people to your booking or contact forms.
- Trained on your business info
- Answers common questions
- Captures leads automatically
- Routes to booking / contact
Booking & Lead Capture
Turn interest into organized, followed-up leads.
Contact and booking forms with lead qualification, database storage, and instant email notifications to the business owner.
- Contact & booking forms
- Lead qualification
- Quote requests
- Database storage
Custom Admin Dashboards
See every lead and customer in one place.
A simple dashboard for your business: leads list, customer status tracking, follow-up notes, and basic analytics.
- Leads list
- Customer status tracking
- Follow-up notes
- Basic analytics
Website + Automation Systems
A premium site that actually does the work.
A premium landing page bundled with an AI assistant, booking/registration form, lead database, and monthly support.
- Premium landing page
- AI assistant
- Booking / registration form
- Lead database
Not sure what you need?
Tell us how you work today and we'll recommend the right system.
Explore all servicesSee the AcademyOS demo
AcademyOS is a sample system for academies: collect student registrations, book trial classes, manage parent and student leads, and answer common questions automatically — all from one dashboard.
- Trial booking & student registration
- AI FAQ assistant (mock today, real-ready)
- Leads table and admin dashboard preview
Total leads
0
New this week
17
Registrations
0
| Lead | Type | Status |
|---|---|---|
| Sarah M. | Music school | New |
| Downtown Clinic | Clinic | Contacted |
| Coach Ali | Sports academy | Qualified |
| Bright Tutors | Tutoring | New |
Built on a serious foundation
The same modern stack that powers today's best software
How it works
From manual work to a working system in four steps
- 01
We understand your workflow
We learn how you take registrations, handle leads, and answer customers today.
- 02
We design your system
We map a simple system that fits how you already work — no bloat.
- 03
We build and launch
We build it, connect your forms and notifications, and go live.
- 04
We support and improve
We support and improve your system monthly as your business grows.
Who it's for
Built for academies and local service businesses
Academies
Music, tutoring, language, sports & training centers
Clinics
Appointment requests and patient follow-up
Salons
Bookings, reminders and repeat clients
Gyms
Trials, memberships and lead capture
Real Estate
Qualified inquiries and viewings
Consultants
Discovery calls and quote requests
The cost of doing nothing
How much are slow follow-ups costing you?
Drag the sliders to your numbers. This is the revenue a capture-and-follow-up system is built to win back.
Your numbers
Potential revenue you're leaving on the table
$92,160
per year — about $7,680 / month
Rough estimate from your inputs and a conservative 30% close rate on recovered leads. It's a guide, not a guarantee — but it's the gap a capture-and-follow-up system is built to close.
Stop the leak — book a demoPricing
Simple packages that grow with you
Transparent scope, no surprises. Final pricing is quoted per project.
Starter System
For businesses that need a professional page and lead capture.
Starting from — request a quote
- Premium landing page
- Contact / lead form
- WhatsApp button
- Basic SEO
- Mobile responsive design
- Email notification
Growth System
Most popularFor businesses that need automation.
Starting from — request a quote
- Everything in Starter
- Booking / registration form
- Lead database
- Admin dashboard
- AI assistant
- Monthly support option
Custom AI System
For businesses that need custom workflows.
Request a custom quote
- Custom dashboard
- AI assistant
- CRM / lead tracking
- Automation workflows
- Custom integrations
Want the full breakdown? See pricing details
Questions, answered
The things owners ask us first
Practical AI-powered systems for small businesses: registration and booking forms, lead capture, AI customer assistants, and simple admin dashboards — connected so every lead lands in one organized place.
Tell us what you want to automate.
Book a free demo and we'll map a simple system that fits your business — registrations, bookings, leads, or an AI assistant.