Inside AcademyOS
AcademyOS is our reference build for academies — a complete registration, booking, and lead system you can click through today. Here's how it's designed and what a real deployment looks like.
The challenge
The information exists — a clear view doesn't
A typical academy takes registrations through WhatsApp and Instagram DMs, copies them into a spreadsheet by hand, and answers the same questions about schedules and pricing all day. Trials get forgotten, follow-ups slip, and no one has a clear view of who signed up.
- Trial requests buried in DMs
- Student details copied by hand into spreadsheets
- The same schedule & pricing questions, all day
- No single list of who to follow up with
The approach
A system designed around how the business already works
Map the real workflow
We start from how the academy already takes registrations and answers parents — then design a system that fits it, instead of forcing a new process.
One front door for every lead
Trial booking and student registration forms feed straight into a single database. Every inquiry is captured the moment it arrives — no manual copying.
An assistant that never sleeps
An AI FAQ assistant, grounded in the academy's own info, answers schedule and pricing questions 24/7 and captures the lead while it's hot.
A dashboard the owner actually uses
Leads, trial requests, and registrations land in a clean admin view with statuses and AI qualification — so the team knows exactly who to follow up with first.
What it delivers
One organized system, working around the clock
0%
Registrations captured in one place
0/7
Questions answered automatically
$0
Ongoing AI cost by default
What's inside
Everything the business needs, nothing it doesn't
It runs at zero ongoing AI cost by default, with real AI ready the moment you add a key.
- Trial booking & registration forms
- AI FAQ assistant (real-ready, key-optional)
- Lead qualification agent
- Admin dashboard with statuses
- Email / WhatsApp notifications
Want a system like this for your business?
This is one example. We build the same kind of organized, lead-capturing system for academies, clinics, salons, gyms and service businesses.